Searching for a job can feel like a bit of a job in itself. I know this because I've been there. Before my job here at jobactive, I applied for over 100 jobs - and there's was no way I could have kept it together without a way to track my progress. 

I also asked our YouTube subscribers how many jobs they apply for each week. The majority of people said between 2 and 5. Expand that to a month and you've already got up to 20 job applications to keep track of! Just hearing that makes me feel overwhelmed.

Keeping tabs on your applications is important because you can track the jobs you have applied for, follow-up with employers, and ensure that nothing falls through the cracks.

The best way to track your applications is to get ORGANISED!

Here are some tips so you can focus on the quality of your apps and reduce the stress of remembering all the details of each job application you've done.

1. Pick a system that works for you

Keeping track of which companies and positions you’re applying for will help you stay organised.

There’s lots of ways to do it and depending on your personal preference, you might find one works better than the others for you.

A) You can use your jobactive account to automate your job search! How? You can create events in your calendar to remind you to apply for a job or follow-up with a contact. It's a great tool to use to help you can keep track of your job search. 

B) Another way is to use a Word document or an Excel spreadsheet and keep track of key details such as:

  • the company
  • the job title
  • details of how you applied (for example, through their website, in person or via an online job board)
  • contact details of the recruiter
  • date you applied
  • interview date and details
  • if you have followed up or
  • status of your application

Try our free downloadable template to help you keep track of the jobs you apply for. And you can use it as evidence of your job search. Just manually upload a photo of the template to your jobactive profile.

C) Post-it notes also work for our more visual friends out there. But, make sure you have a secure place to keep them.


 An image of a person drowning in a pile of documents. You can see their hands stick up out of the file they are holding up a sign that says Help!

2. Resumes

You probably have a few different versions of your resume. At least we hope you do because you need to tailor your resume for every job you apply for.

The first and most important step to keeping multiple resumes organised is to name and save them properly. There’s an added bonus to doing this if you want to stand out to employers.

You should always use your name and the business name in your resume file name. Example: firstname_lastname_businessname_resume.

Why? On your computer you probably have 1 or 2 files named resume. But when an employer advertises a job, they can get hundreds of applications. All of a sudden, they have 50 or more files named resume, and no way to tell them apart.

Employers appreciate everything you can do to make their recruitment process easier. And you should never pass up the opportunity to get your name in front of an employer’s eyes.

Of course, we’ve also got you covered with your jobactive Career Profile. You can save 5 resumes and 5 cover letters in your account. It’s an easy way to keep track of all your resumes and apply for different jobs on the spot.


dwight schrute from the office handing in three types of CVs

3. Organise your inbox

I remember when I was last looking for a job and it overtook my inbox.

This is likely to happen while you’re looking for work and it can get overwhelming.

My advice is to organise your inbox into subfolders. This is how I set mine up and it worked well for me:

  • job information
  • jobs applied for
  • interview information
  • feedback
  • contacts

You could also use folders based on date, industry, or anything else that makes sense to you.

6 different coloured paper mail envelopes a sign on top of them read number that represents the number of emails in an inbox. The number is 1091

4. Make it portable with online file storage

Unless you have the discipline of Marie Kondo, I am guessing you have files saved all over the place like on your desktop or in your emails.

Online tools like Dropbox or Google One can help you organise all your files so you don’t accidentally send the wrong thing to an employer or lose it altogether. Another benefit of online file storage is you can access your documents anywhere at any time on any device.

 Andy Bernard from the office saying the works Nailed it!

5. Sign up for job alerts

Setting up job alerts is one of the most helpful and time-saving tools when you’re job hunting. Why? Because each day or week you will get the most relevant jobs automatically delivered to you.

If you have a jobactive account, you can easily set up job alerts in your Career Profile.

Set up your preferences for the job alerts you want to get. Most job alert settings allow you to choose the occupations you’re interested in, industry, location, and the frequency of notifications.

Good luck with your job search!

Images; iStock, Giphy 

Author: Clarissa @ jobactive